Academic Supervision | Optometry Department
Academic Supervision
Your complete guide to university life in the Department of Optometry — everything you need to know, from registration, exams and attendance to excellence rewards and honors.
General Guidelines
The essentials for an organized and effective start to university
Update Your Contact Details
Students must update their details and contact numbers on the electronic portal as soon as anything changes, to make sure they receive academic circulars and notifications on time.
Activate Your University Email
Activate your university email and check it regularly. Use it as your official means of communication with faculty members and your academic advisor.
Academic Complaints
If you have an academic complaint about a course or instructor, first speak to the course instructor. If the issue is not resolved, see your academic advisor and complete the advising form.
Student Responsibilities
- Clean classrooms and labs: Students are responsible for keeping classrooms and labs clean and for switching off equipment after use.
- Dress code: Follow the required dress code in the department's labs and clinics. See the Student Handbook for Optometry Clinics & Labs.
- Following circulars: Students are responsible for reading any important circulars or guidance about their courses and academic advising sent to their university email.
Academic Advisor
- You can find your academic advisor in the Department of Optometry by logging in to the Academic System Portal (EduGate), viewing your advisor's information, and contacting them by email.
- If you cannot log in or your advisor's information does not appear, contact the department by email.
To contact the department directly: OPTO@KSU.EDU.SA
Registration & Schedule
- Check your class schedule on the academic portal from the start of the registration period. Schedules are deleted for students who have not viewed them by the end of the first week.
- Keep to the courses registered on the academic portal. If you want to drop or add courses, see your academic advisor during the first week of classes.
- Resolving registration issues in the first week lets you settle in early and protects you from other academic problems.
- Do not register for higher-level courses without consulting your academic advisor; otherwise you are responsible for future problems such as clashing final exams.
Steps to Change Your Schedule
Electronic Portal
Use the electronic portal during the periods set for your student number.
"Samer" System
If you can't make the change on the portal, submit a schedule change request electronically through the "Samer" system during the set periods.
Academic Advisor
If you can't submit the request electronically, see your academic advisor or the department registrar at the college.
General Preparation Courses (Islamic Studies & Arabic)
- A student is not considered a graduate until they complete four Islamic Studies (SALM) courses. Only one SALM course can be added per semester.
- When registering for general preparation courses, students are responsible for any clash with midterm and final exam times and practical training times.
- Attend the classrooms listed on the electronic portal when sections are shared with another college.
Withdrawing from a semester: A student may withdraw from a semester without being considered failing if they submit the withdrawal request at least four weeks before final exams begin. It is advisable to see your academic advisor first.
Attendance & Absence
- Attend from day one: Attend lectures from the first day of classes, as absences are counted from the first lecture.
- Maximum absence: If unexcused absences exceed 25% of a course's total lectures, the student's name is added to the list of students barred from that course's final exam.
Midterm & Final Exams
- Exam clashes: Inform your academic advisor of any clash in midterm or final exam times within one week of the schedule being announced.
- Missing an exam: Inform the course instructor and your academic advisor within 3 to 4 working days. The excuse will be reviewed by a committee of the department head, course instructor and academic advisor, with the student present.
- Make-up exam: If the excuse is accepted, the make-up exam date is agreed with the course instructor and held no later than one week before final practical exams.
- Penalty for cheating: Cheating penalties are applied under the King Saud University Student Discipline Regulations — Clause 3 of Article 8 and Articles 12, 13, 14 and 15.
Excellence Rewards & Honors
A reward of SAR 1,000 is given to outstanding students with a GPA of 4.5 in two semesters within one year.
First class honors are awarded to students with a cumulative GPA of 4.75 or higher out of 5.00.
Second class honors are awarded to students with a cumulative GPA from 4.25 to below 4.75.
For the detailed conditions, visit the website of the Deanship of Admission and Registration.
Useful Links
Advising offices and centers to support you through your studies
For questions about academic advising, contact the Department of Optometry through its official email.
